Job Details

Secretary – Campus (Assistant Principal)

Job Title: Secretary-Campus (Assistant Principal) Status: Nonexempt

Reports to: Assistant Principal/Principal Terms: 207 days Dept./School: Central Administration Office Pay Grade: Paraprofessional 3

Primary Purpose

Under moderate supervision organize and manage the routine work activities of an administrative campus office and provide clerical support to assistant principal(s) and other staff members.

Qualifications

Education/Certification

High school diploma or GED

Special Knowledge/Skills

Proficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets and databases and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities Basic math skills Effective communication and interpersonal skills

Experience

One to three years secretarial experience

Major Responsibilities and Duties

Records, Reports, and Correspondence 1. Prepare correspondence, forms, reports, manuals, and presentations for the assistant principal(s) and other department staff members.

2. Compile, maintain, and file all reports, records, and other documents as required.

3. Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.

4. Enter discipline information after the assistant principal(s) provide the discipline code.

Other 5. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.

6. Maintain a schedule of appointments and make travel arrangements for department staff.

7. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.

8. Receive, sort, and distribute mail and other documents to department staff.

9. Maintain confidentiality of information.

Supervisory Responsibilities

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Mental Demands: Work with frequent interruptions; maintain emotional control under stress This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Reviewed by Date Received by Date Updated: 7/3/2023