Job Details

Position Summary

We are seeking a detail-oriented Document Control Specialist to support document review and publishing activities within an internal document control system (ETQ). This role is responsible for ensuring documents are created using the correct templates, follow established naming conventions, and contain all required information prior to publication.

The ideal candidate is organized, highly accurate, and able to follow established work instructions and standardized processes with minimal supervision. This position requires strong computer skills, attention to detail, and the ability to manage a high volume of document-related tasks in a structured environment.

Key Responsibilities

• Review documents to ensure the correct templates have been used.
• Verify document titles and file names follow established naming conventions.
• Check documents for required content, accuracy, and completeness prior to publication.
• Publish approved documents within the ETQ document control system according to established procedures.
• Follow standardized work instructions and document control processes with minimal oversight.
• Reject or return documents requiring corrections due to formatting issues, missing information, or other discrepancies.
• Maintain consistency and accuracy throughout the document control process.
• Manage assigned document review and publishing tasks in an organized and timely manner.
• Access and review documents using web-based applications and internal systems.
• Monitor and manage a system-based work queue.
• Communicate professionally via email with document owners regarding required updates or corrections.
• Perform basic document editing, proofreading, file management, and print-to-PDF functions.

Required Qualifications

• Experience reviewing, editing, or processing documents in a professional office environment.
• Strong attention to detail with the ability to identify formatting inconsistencies and missing information.
• Ability to follow detailed work instructions and standardized procedures consistently.
• Excellent written communication skills.
• Strong organizational and time management skills.
• Ability to work independently while managing repetitive tasks with a high level of accuracy.

Technical Skills

• Proficiency with Microsoft Word, including:
  • Opening and reviewing documents
  • Verifying formatting
  • Basic editing and proofreading
• Experience working with PDF documents, including:
  • Opening and reviewing files
  • Comparing documents
  • Saving files
  • Print-to-PDF functionality
• Basic computer proficiency, including:
  • File navigation
  • Downloading and uploading documents
  • Saving files to designated locations
• Experience using web-based applications through an internet browser.
• Familiarity with workplace authentication tools such as:
  • Single Sign-On (SSO)
  • Multi-Factor Authentication (MFA)
  • VPN access
• Ability to manage work assignments within a system-based work queue.
• Experience monitoring and responding to email professionally and promptly.

Preferred Experience

• Experience with document control or quality management systems (ETQ experience is a plus).
• Experience working in regulated industries such as manufacturing, healthcare, pharmaceutical, medical device, or quality/compliance environments.
• Previous experience supporting document management, quality assurance, or records management processes.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.