Job Details

Job Title

Primary Purpose: Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

Qualifications

Education/Certification: High school diploma or GED

Special Knowledge/Skills: Ability to use software to develop spreadsheets and databases, and do word processing Proficient in keyboarding, 10-key numerical data entry, and file maintenance Ability to meet established deadlines

Experience: 2 years data entry experience

Major Responsibilities and Duties

Records and Reports

• Collect and enter attendance and PEIMS data into an established database and verify accuracy according to prescribed procedures.
• Maintain accurate student records, including cumulative folders and required documentation while processing enrollments, withdrawals, and records requests in a timely and compliant manner.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
• Collaborate with teachers, administrators, and counselors to ensure accurate student grades.
• Run grade verification reports each cycle to support report card processing; review and process grade change requests; and post progress reports and report cards in a timely manner.
• Maintain and keep organized records of all auditable documentation, reports, and supporting materials in accordance with district, and state requirements.
• Ensure records are securely stored on campus and retained for the required timeframes to support compliance and audit readiness.

Other

• Assist in campus office as needed.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.