Job Details

Job Title: Administrative Assistant 3
Location: Beaverton, OR
Duration: 16 months contract
Pay Range: $(28.16 - 30.00)/hr on W2 all-inclusive without benefits
Hybrid: Mon-Thurs onsite, Fri remote

Job Description:
• The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees.
• General Support: Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
• Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
• Gathers, compiles and reports on information relevant to supervisor's assignment.
• Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves Reception: Responds tactfully and promptly to inquiries and problems within scope of established authority. Handles confidential information.
• May serve as the central contact for general department information.
• Logistics: Coordinates a full range of meeting, event, and travel arrangements; manages calendars. Works with internal/external contacts Logistics: Coordinates a full range of meeting, event, and travel arrangements; manages calendars.
• Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
• Utilizes on-line reservation system to ensure that travel policy is followed in order to provide cost-effective and convenient travel arrangements.
• Works with travel agents, airlines, and others regarding planning and customer service issues.
• Presentations: Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.
• Interprets needs, determines and produces effective presentation layout, and organizes final documents.
• Reports; Prepares special reports requiring the selection of relevant information from a variety of sources.
• Typically requires a Bachelors Degree and minimum of 5 years directly relevant work experience Note: One of the following alternatives may be accepted: PhD or Law + 3 yrs; Masters + 4 yrs; Associates degree + 6 yrs; High School + 7 yrs.
• Comments for Suppliers: Onsite at PHK(WHQ) Beaverton Mon-Thurs, Friday WFH
• Previous client experience is strongly encouraged.
• If not client experience, Experience supporting VP level/ C-Suite would be preferred.
• This role will support a VP within our Technology organization.
• They will also provide support to two senior directors under VP.
• This is not leave coverage.
• Possibility to apply for an FTE opening down the road.
• Presentation skills will be crucial - Will help with all team meetings
• Meeting facilitation - Scheduling and running PowerPoint presentations
• Proficient in Microsoft Outlook, PowerPoint, Calendar, Slack, Box
• Flexibility, Availability, Communication, and Follow-through are all critical attributes.