Job Details

Overview

The Payroll Administrator processes full-cycle payroll for employees across the U.S., Canada, and Puerto Rico using Workday and related systems. This role verifies team member data, administers deductions and garnishments, reconciles payroll accounts, and ensures compliance withwage and tax regulations. The administrator prepares reports, addresses team member inquiries, supports audits and system updates, collaborates with HR and Finance to resolve payroll issues, and maintains confidentiality and accurate records.

Job Description

• Accurately prepare and process full-cycle weekly and bi-weekly payroll for approximately 2,500 team members across the U.S., Canada, and Puerto Rico using Workday and ADP Smart Compliance.
• Verify team member data, timekeeping records, retroactive pay adjustments, and payroll transactions for accuracy prior to final processing.
• Administer wage garnishments and deductions in compliance with federal, state, and local regulations.
• Reconcile payroll-related accounts, including taxes, benefits, union dues, and 401(k) contributions, ensuring correct application and reporting.
• Generate and distribute payroll-related reports such as earnings statements, tax summaries, and time worked records as needed.
• Respond to team member payroll inquiries promptly and professionally with a focus on high-level customer service, providing necessary information and resolving issues with clarity and confidentiality.
• Collaborate with HR, Finance, and management to ensure accurate data flow and timely resolution of payroll discrepancies.
• Maintain compliance with wage and hour laws, tax reporting regulations, and internal controls, including participation in audits and year-end reporting.
• Participate in Workday system updates and testing to ensure payroll functionality and compliance with policy changes.
• Provide backup support to other payroll team members as needed.

Qualifications & Skills

• High school diploma/GED required.
• Minimum 2 years administering payroll in a high-volume, multi-state, multi-company, union environment.
• FPC certification highly preferred.
• Workday payroll experience highly preferred.
• Strong proficiency in MS Office (Teams, Word, Outlook); advanced Excel skills (pivot tables, VLOOKUP, and basic linking).
• High integrity with the ability to handle HR and payroll information confidentially.
• Solid understanding of federal and state payroll regulations and HR policies, payroll best practices.
• Keen attention to detail, strong process execution, and excellent organizational skills.
• Ability to work under pressure and manage multiple tasks to meet payroll deadlines.
• Strong problem-solving, analytical, and communication skills in a fast-paced environment.
• Ability to build and sustain positive working relationships at all levels and work both independently and in a team within a virtual environment.
• Desire to continuously learn new features of development tools and software.

Location

Location: Remote US
At this time, Ardent Mills is not hiring in the following states: Alaska, Connecticut, District of Columbia, Hawaii, Mississippi, New Mexico, Rhode Island, and Wyoming. Candidates must reside in an eligible state to be considered for employment.

Additional Information

Address: 126 Remote, Denver CO, 80202

Employment Type: Full time

Competitive Compensation: We provide market-driven base pay based on skills, abilities, and level of experience. The starting range for this position is $27.40 - $36.38, with additional earning potential possible commensurate with experience. A target-based annual bonus plan is also offered (e.g., 5% annual MIP).

Benefits:
Medical, Dental and Vision Coverage; Health and Dependent Savings Accounts; Life and Disability Programs; Voluntary Benefit Programs; Wellness Programs; Retirement Savings with Company Match; Employee Assistance Program; Paid Time Off and Paid Holidays; Employee Recognition Program (RAVE).

Application Deadline: 04/02/2026

EEO Commitment

At Ardent Mills, we are an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin, ancestry, marital status, sex, sexual orientation, gender identity or expression, disability, pregnancy, veteran status, age, political affiliation, or any other non-merit characteristic protected by law. See full policy for additional details.

Recruitment Fraud Disclaimer

For your safety, we will never request sensitive information during the application process. Be cautious of unverified contacts. Official communications come from ardentmills.com domains.