Job Details
Acquisition Management / Financial Support Specialist / Administrative Assistant
2026-02-08 IBSS all cities,AK
Description:
The Financial Support Specialist provides contract, acquisition, grants, and federal travel support, along with comprehensive financial execution and administrative services for federally funded program activities. This role supports grants management staff and program leadership by ensuring compliant contract administration, travel processing, and financial reporting across NOAA systems.
Key Responsibilities:
Contract, Acquisition, Grants, and Travel Support
About IBSS Corp.
Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.
Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide exceptional service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.
We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.
IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company-paid deductible, paid time off, federal holidays, a matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.
IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click to see that the EEO is the law. Please direct any inquiries to the HR department email at ...@ibsscorp.com.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Talent Acquisition Department at ...@ibsscorp.com
Job Title: Acquisition Management / Financial Support Specialist / Administrative Assistant
Location: Miami, FL
Clearance Required: Must be able to obtain a Public Trust clearance
Salary: $65K-$67K
Application Deadline: February 28, 2026
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The Financial Support Specialist provides contract, acquisition, grants, and federal travel support, along with comprehensive financial execution and administrative services for federally funded program activities. This role supports grants management staff and program leadership by ensuring compliant contract administration, travel processing, and financial reporting across NOAA systems.
Key Responsibilities:
Contract, Acquisition, Grants, and Travel Support
- Provide financial and administrative support to CORs, grants management staff, and program managers for contracts, acquisitions, DEOBs, and federal agreements.
- Assist with grants and contract administrative activities, including financial documentation, tracking, and compliance support.
- Review vendor invoices and supporting documentation to ensure accuracy, allowability, and compliance with federal requirements.
- Support integrated financial and administrative operations related to travel, contracts, and grants.
- Maintain accurate documentation in SharePoint and other record management systems.
- Prepare accurate and timely weekly, monthly, quarterly, and annual financial reports and presentations.
- Utilize NOAA financial systems, including MARS, CBS, Client, and FMDS.
- Review financial transactions for accuracy and compliance; research discrepancies and support corrective actions.
- Perform variance analysis and support management inquiries.
- Examine accounting transactions and documents to ensure compliance with federal financial requirements.
- Maintain internal controls and support audits and reviews.
- Perform office automation and administrative support functions, including document preparation, scheduling, and records management.
- Assist with property inventories, safety self-inspection reports, permits, outreach activities, and program-specific tracking initiatives.
- Bachelor's degree
- Minimum of five (5) years of relevant federal financial or administrative experience.
- Experience working with acquisitions, contracts, DEOBs, grants, and federal travel in a federal environment.
- Experience working with web-based federal travel systems, such as E-2 Solutions, as part of integrated financial and administrative operations.
- Proficiency in applicable web-based financial systems and databases.
- Knowledge and experience in federal financial policy, travel, financial, and administrative systems and operations.
- Knowledge and experience of federal financial and administrative management, with the ability to interpret and apply applicable policies, regulations, and guidelines.
- Demonstrated ability to apply analytical methods and techniques to assess efficiency and effectiveness, including identifying trends, problems, and critical issues.
- Ability to work with web-based systems, including budget tracking, timekeeping, travel, and property management systems.
Preferred Qualifications - Experience with NOAA financial systems and reports.
- Advanced proficiency in Excel, Google Sheets, Tableau, and related tools.
About IBSS Corp.
Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.
Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide exceptional service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.
We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.
IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company-paid deductible, paid time off, federal holidays, a matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.
IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click to see that the EEO is the law. Please direct any inquiries to the HR department email at ...@ibsscorp.com.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Talent Acquisition Department at ...@ibsscorp.com