Job Details

What We Can Achieve Together:

The Development Coordinator works on a variety of activities in support of The Nature Conservancy's fundraising and donor stewardship activities-in Maine and beyond. The role has two primary areas of responsibility: Development Operations and service as Trustee Liaison for the Maine Chapter's Advisory Board of Trustees. They are primarily responsible for ensuring the accurate recording, processing, and acknowledgment of gifts and pledges in accordance with donor intent, organizational policies, and compliance requirements. The Development Coordinator also serves as a liaison to the Maine Chapter's Advisory Board of Trustees, partnering with the State Director, Trustee Project Manager, Senior Leaders Team, and Development team to support trustee communications, meetings, onboarding, and meaningful engagement.

We're Looking for You:

Development Operations & Gift Administration:
The Development Coordinator leads and manages the gift receipting process, working with colleagues in Maine and across the organization to ensure accuracy, compliance, and timely donor acknowledgment. They process donations, pledges, and in-kind gifts and review grant award documentation to confirm appropriate approvals prior to acceptance. They ensure all gifts are documented appropriately and managed in accordance with security and record retention policies. They support out the door fundraisers with gift/pledge coding and help navigating the gift receipting process. They maintain accurate donor records in the Conservancy's fundraising database and generate reports for Development staff. They facilitate the pledge review and fulfillment process in partnership with the Director of Finance and prepare reports to support timely donor acknowledgment and stewardship. They provide general membership support and additional administrative assistance to the Development team, as needed.

Trustee Liaison & Board Management:
The Development Coordinator supports the Trustee Project Manager and serves as Trustee Liaison to the Maine Chapter's Advisory Board of Trustees, overseeing meeting logistics, communications, materials, and administrative support for the full Board and its committees. They coordinate trustee onboarding and orientation, manage budgets for trustee meetings and events, assemble and distribute meeting materials, take meeting minutes, and track follow-up actions and decisions. They work closely with the State Director, Project Manager, and Senior Leaders Team to design and deliver a meaningful and engaging trustee experience, from onboarding through retention. They collaborate with the Development team on trustee recruitment and engagement, maintaining organized records of trustee communications to ensure consistent and strategic outreach.

Responsibilities and Scope:

Development Operations & Gift Administration:

• Responsible for gifts, pledges and other revenue processing to ensure accuracy and compliance with Standard Operating Procedures and FASB guidelines. Oversee local depositing processes.
• Manages gift records in digital and paper formats, ensuring compliance with TNC security and record retention policies and external donor, legal, and IRS requirements.
• Oversees matching gift and pledge tracking, reporting, and reminder processes; co-manages quarterly pledge reviews with Finance to ensure accuracy and proper fund disbursement.
• Reviews grant agreements and award letters for legal compliance, risk avoidance, and reporting requirements. Communicates with out the door fundraisers, finance, and legal teams.
• Prepares weekly revenue reports for Development team and works with Director of Donor Stewardship to promptly acknowledge and thank donors.
• Works with Director of Finance to ensure an internal audit with no findings for development.
• Participates actively in the Development Operations network and in other local, divisional, and organization-wide teams and communities of practice.

Trustee Liaison & Board Management:

• Serves as the primary point of contact between staff and the Advisory Board of Trustees.
• Supports the Trustee Project Manager and partners with the State Director and Senior Leaders team to design, plan, and coordinate Board and committee meetings and meaningful trustee experiences, including scheduling, logistics, and materials.
• Prepares, distributes, and archives trustee communications, meeting packets, and key documents.
• Takes accurate meeting minutes and track follow-up actions and decisions.
• Manages budgets and expense tracking for trustee meetings, events, and activities.
• Collaborates with the Development team on trustee recruitment, engagement, and relationship management.
• Maintains organized records of trustee interactions, communications, and participation.

Administrative and Team Support:

• Provides administrative and operational support to the Director of Development and the Development team, including scheduling, travel coordination, expense processing, meeting logistics, database updates, donor communications support, and acting as a technical lead at group meetings, as needed.
• Assists with other Development team projects and efforts, as assigned.
• Demonstrates sensitivity, responsibility, and integrity in handling confidential information.
• Engages in learning, practicing, and sharing principles of equity and inclusion and uses these principles in communication and decision-making.

This position requires a minimum of two days/week in the Brunswick, Maine office. Work environment may involve infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

What You'll Bring:

• Bachelor's degree and 1-year experience or equivalent combination.
• Technical savvy and experience in data entry in a database or equivalent.
• Experience designing and generating reports and managing, tracking, and interpreting data.
• Experience working across teams collaboratively.
• Experience building relationships and communicating with a wide range of people.
• Experience managing various activities to meet deadlines.
• Strong organization skills, accuracy, and attention to detail.
• Strong writing, editing, and proofreading skills.

Desired Qualifications:

• Multi-lingual skills and multi-cultural or cross-cultural experience appreciated.
• Ability to analyze information for the purpose of preparing reports, coordinating efforts, and solving problems.
• Ability to perform repetitive data entry tasks and prioritize responsibilities in a fast-paced office environment.
• Experience with CRM systems and spreadsheet software a plus.
• Experience, coursework, or other training in fundraising principles & practices.
• Experience writing and editing donor communications.

Salary Information:

The starting pay range for a candidate selected for this position is generally within the range of $50,000. This range only applies to candidates whose country of employment is the USA. Where a successful candidate's actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

Who We Are:

The Nature Conservancy's mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world's toughest challenges so that we can create a world in which people and nature thrive. We're rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it's career development, flexible schedules, or a rewarding mission, there's many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant's unique experience. Please apply - we'd love to hear from you. To quote a popular saying at TNC, "you'll join for the mission, and stay for the people."

What We Bring:

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our Benefits and Perks here.

We're proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to ...@tnc.org with Request for Accommodation in the subject line.