Job Details

Position Type:
Secretary/Clerical/Attendance Clerk

Date Posted:
12/4/2025

Location:
Mayes Elementary School

Date Available:
12/15/2025

Closing Date:
12/11/2025
Job Description

Serve as a liaison between campus staff and parents regarding parent involvement issues. Work with families to improve student attendance and academic success.
Maintain accurate attendance records for the campus. Under direct supervision, perform attendance data entry.

Instructional Support
1. Serve as a liaison between administrators and Title 1 staff regarding Title 1 parent involvement issues

2. Provide monthly tips, strategies, and ideas to parents

3. Be knowledgeable on the Title 1 parent involvement requirements in law.

4. Work with principal, special programs director, and Title 1 parents to update the district and school parent involvement policies and the school-parent compact on a yearly basis.

5. Provide regular communication with parents to apprise them of events and opportunities at the school

6. Help to develop a family friendly environment at the school

7. Help families understand the Every Student Succeeds Act (ESSA) requirements such as AYP reports, school report cards, the Parents' Right to Know Clause, etc.

8. Work with teachers to communicate and/or advertise programs, activities, and events geared to reach the families of Title 1 students.

9. Collaborate with parents, teachers, and school leadership to improve student attendance.

10. Survey parents to assess the effectiveness of the school's parent involvement program and/or the school-wide program.

11. Ensure that parent involvement outreach efforts encompass the six types of parent involvement to reach out to families.

12. Compile materials and create files for documentation of compliance with the Title 1 parent involvement components.

13. Keep excellent records of all parent involvement activities, reports, surveys, funding, annual program evaluations, and communications to parents.

14. Work with the principal and special programs director to ensure compliance of the school's parent involvement program with all state and federal guidelines.

15. Conduct instructional exercises assigned by the teacher, work with individual students or small groups.

16. Conduct parent involvement activities.

17. Help supervise students throughout school day, inside and outside classroom. this includes lunchroom, bus, and playground duty.

18. Keep teacher informed of special needs or problems of individual students or families.

19. Participate in staff development training programs to improve job performance.

20. Participate in faculty meeting and special events assigned.

21. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning for the students' academic success.

Attendance Duties:

Records/Reports

1. Collect and enter attendance into established database and verify accuracy of according to established procedures
2. Prepare and print reports
3. Assist parents, students, and faculty with questions regarding student attendance
4. Call parents to verify student absences as needed
5. Report all attendance problems to designated administrator
Other
6. Assist in campus office as needed
7. Maintain confidentiality

Additional Duties:

Perform any other related duties as assigned.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility

Equipment

Copier, personal computer, typewriter, and audiovisual equipment.

Knowledge, Skills and Abilities

Ability to assist in developing a family friendly environment at school
Ability to work well with adults and children
Ability to communicate effectively

Physical and Mental Demands, Work Hazards

Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress. Moderate standing, stooping, bending, and lifting.

Qualifications Profile

Associate's degree, two years of study at an institute of higher learning, or have met formal academic assessment required by Every Student Succeeds Act
Valid Texas educational aide certificate

FLSA Status: Non-exempt