Job Details

Director of Payroll (Administrative)

Director of Payroll Job Description

Position Summary: The Director of Payroll is responsible for overseeing all payroll functions to ensure accurate and timely processing of employee compensation. This role involves managing payroll systems, ensuring compliance with federal, state, and local regulations, and leading a team of payroll professionals. The Director of Payroll will also play a key role in developing and implementing payroll policies and procedures to streamline processes and enhance efficiency.

Key Responsibilities

1. Strategic Oversight
   1. Develop and implement strategic payroll processes that align with organizational goals.
   2. Evaluate and improve payroll systems, policies, and procedures for efficiency and accuracy.
   3. Collaborate with HR, Finance, and IT departments to ensure payroll operations align with broader organizational objectives.
2. Payroll Processing and Management
   1. Oversee the accurate and timely processing of payroll for all employees, including salaried, hourly, and contract workers.
   2. Manage payroll schedules, ensuring compliance with pay periods, tax regulations, and organizational timelines.
   3. Resolve payroll discrepancies and employee inquiries effectively and promptly.
3. Compliance and Reporting
   1. Ensure compliance with federal, state, and local payroll laws and regulations, including tax reporting and filings.
   2. Stay updated on changes in payroll legislation and adjust processes accordingly.
   3. Prepare and review payroll-related reports for internal and external stakeholders.
4. Team Leadership and Development
   1. Lead, mentor, and manage a team of payroll professionals, ensuring high performance and professional growth.
   2. Conduct regular performance evaluations and provide constructive feedback.
   3. Foster a collaborative and inclusive team culture.
5. Systems and Technology
   1. Manage and maintain payroll systems and software, ensuring functionality and security.
   2. Partner with IT and software vendors to address system upgrades or troubleshooting.
   3. Leverage technology to enhance payroll processes, including automation where appropriate.
6. Financial Collaboration
   1. Work closely with the Finance department on budgeting, forecasting, and reconciliation related to payroll expenses.
   2. Assist in audits and provide documentation as needed.
   3. Ensure accurate general ledger postings and expense allocations.

Qualifications

Education: Bachelors degree in Business Administration, Accounting, Human Resources, or a related field is REQUIRED. Advanced degrees or certifications (e.g., CPP, SPHR) are a plus.

Experience:

1. 5+ years of experience in payroll management, with at least 2 years in a leadership role.
2. Extensive knowledge of payroll systems and processes.
3. Proven track record of managing large payroll operations in a multi-state or global environment.

Skills:

1. Strong leadership and team management abilities.
2. Excellent analytical and problem-solving skills.
3. In-depth knowledge of payroll laws, regulations, and best practices.
4. Proficiency in payroll software (e.g., UKG, Workday) and Microsoft Office Suite.
5. Strong interpersonal and communication skills.

Key Competencies

1. Detail-oriented and highly organized.
2. Ability to work under pressure and meet tight deadlines.
3. Commitment to confidentiality and ethical practices.
4. Strategic thinker with the ability to innovate and improve processes.

Work Environment

This position typically operates in an office setting with standard business hours.